NORTH YORKSHIRE COUNCIL
NOTICE OF URGENT ITEM
Access to Information Procedure Rule 16 – Special Urgency
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Afghan Relocations and Assistance
Policy: use of additional MOD properties –for Afghan
ARAP families in Afghanistan and third countries
To the Chair of the Corporate & Partnerships Overview and
Scrutiny Committee
The Council’s
Constitution provides that if a matter which is likely to be a key
decision has not been included on the Council’s Forward Plan
for the requisite period, the decision may still be taken if an
urgency procedure is followed.
Under Access to
Information Procedure Rule 16:
16.1 Where the date by which a decision must be made makes
compliance with Rule 15 (general exception) impracticable, then the
decision can only be made if the decision maker (if an individual)
or the Chairman of the body making the decision, obtains the
written agreement of the Chairman of a relevant overview and
scrutiny committee that the making of the decision is urgent and
cannot reasonably be deferred. If there is no Chairman of a
relevant overview and scrutiny committee, or if the Chairman of the
relevant overview and scrutiny committee is unable to act, then the
agreement of the Chairman of the Council, or in his/her absence the
Vice-Chairman will suffice.
16.2 As soon as reasonably practicable after the decision maker has
obtained agreement under Rule 16.1 above, s/he must make available
at the Council’s offices a notice setting out the reasons why
the meeting is urgent and cannot reasonably be deferred and publish
the notice on the Council’s website.
It is anticipated
that on 26 September 2023, the
Executive Member for Corporate
Services will consider a report seeking approval to use
additional MoD SFA properties in North Yorkshire to
accommodate eligible ARAP individuals and their family members
currently residing abroad, in response to an urgent request from
the Home Office.
The intention to make the key decision is published on the Forward
Plan however it has not been published on the Plan for the
requisite 28 day period.
This matter requires an
urgent decision by the Executive Member
for Corporate Services on 26
September 2023 and cannot reasonably be deferred, to enable
the timely consideration and progress of this matter because
Afghan ARAP/ACRS households are at
humanitarian risk in Afghanistan and third countries, and the
bridging hotel accommodation has closed, meaning arrangements
cannot be made for eligible families to come to the UK unless they
have been given the offer of housing in the UK. MOD SFA
properties offer an immediate solution to allow this to happen for
some Afghan ARAP households.
In accordance with
the provisions in the Access to Information Procedure Rules, I am,
therefore, informing you as the Chair of the relevant Overview and
Scrutiny Committee that it is intended that this matter be
considered by the Executive Member for
Corporate Services on 26 September
2023, and I am seeking your agreement that the making of the
decision is urgent and cannot reasonably be deferred beyond this
timeframe. If you agree that the meeting and the making of the
decision is urgent and cannot reasonably be deferred, will you
please so confirm in writing as soon as possible.
BARRY KHAN
Assistant Chief
Executive (Legal and Democratic Services)
Dated: 25 September
2023
I agree, for the
reasons stated in this notice, that the meeting and the making of
this decision is urgent and cannot reasonably be deferred and that
this item should be considered on 26
September 2023.
Signed: Councillor Andrew
Williams
Date: 25 September 2023
Chair of the Corporate &
Partnerships Overview and Scrutiny Committee
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</TRAILER_SECTION>
<LAYOUT_SECTION>
FIELD_TITLE
To [the
Chairman of the [insert name] Overview and Scrutiny
Committee/Chairman of the Authority/Vice-chairman of the Authority
– delete as appropriate]
The Council’s Constitution provides that if a
matter which is likely to be a key decision has not been included
on the Council’s Forward Plan for the requisite period, the
decision may still be taken if an urgency procedure is
followed.
Under Access to Information Procedure Rule
16:
16.1 Where the date by which a decision
must be made makes compliance with Rule 15 (general exception)
impracticable, then the decision can only be made if the decision
maker (if an individual) or the Chairman of the body making the
decision, obtains the written agreement of the Chairman of a
relevant overview and scrutiny committee that the making of the
decision is urgent and cannot reasonably be deferred. If there is
no Chairman of a relevant overview and scrutiny committee, or if
the Chairman of the relevant overview and scrutiny committee is
unable to act, then the agreement of the Chairman of the Council,
or in his/her absence the Vice-Chairman will suffice.
16.2 As soon as reasonably practicable
after the decision maker has obtained agreement under Rule 16.1
above, s/he must make available at the Council’s offices a
notice setting out the reasons why the meeting is urgent and cannot
reasonably be deferred and publish the notice on the
Council’s website.
It is anticipated that on FIELD_DUE_DATE,
the FIELD_DMTITLE
will consider a report regarding
FIELD_ISSUE_SUMMARY.
The intention to make the key decision is published
on the Forward Plan however it has not been published on the Plan
for the requisite 28 day period.
This matter requires a decision by the
FIELD_DMTITLE on FIELD_DUE_DATE and
cannot reasonably be deferred, to enable the timely consideration
and progress of this matter and FIELD_USE_URGENCY_EXPLAIN.
In accordance with
the provisions in the Access to Information Procedure Rules, I am,
therefore, informing you as the [Chairman of the relevant Overview and Scrutiny
Committee/Chairman of the Authority/Vice-chairman of the Authority
– delete as appropriate] that it is intended that this
matter be considered by the FIELD_DMTITLE on FIELD_DUE_DATE and
I am seeking your agreement that the meeting and the making of the
decision is urgent and cannot reasonably be deferred beyond this
timeframe. If you agree that the meeting and the making of the
decision is urgent and cannot reasonably be deferred and that this
item should be considered on FIELD_DUE_DATE,
will you please so confirm in writing as soon as
possible.
BARRY KHAN
Assistant Chief Executive (Legal and Democratic
Services)
Dated: FIELD_ISSUE_FIRST_PUBLIC_PUB
I agree, for the reasons stated in this notice, that
the meeting and the making of this decision is urgent and cannot
reasonably be deferred and that this item should be considered
on FIELD_DUE_DATE.
Signed [insert name of County
Councillor]
Date FIELD_ISSUE_FIRST_PUBLIC_PUB
[Chairman of the [insert
name] Overview and Scrutiny
Committee/Chairman of the Authority/Vice-chairman of the Authority
– delete as appropriate]
</LAYOUT_SECTION>
<TITLE_ONLY_LAYOUT_SECTION>
FIELD_TITLE
To [the
Chairman of the [insert name] Overview and Scrutiny
Committee/Chairman of the Authority/Vice-chairman of the Authority
– delete as appropriate]
The Council’s Constitution provides that if a
matter which is likely to be a key decision has not been included
on the Council’s Forward Plan for the requisite period, the
decision may still be taken if an urgency procedure is
followed.
Under Access to Information Procedure Rule
16:
16.1 Where the date by which a decision
must be made makes compliance with Rule 15 (general exception)
impracticable, then the decision can only be made if the decision
maker (if an individual) or the Chairman of the body making the
decision, obtains the written agreement of the Chairman of a
relevant overview and scrutiny committee that the making of the
decision is urgent and cannot reasonably be deferred. If there is
no Chairman of a relevant overview and scrutiny committee, or if
the Chairman of the relevant overview and scrutiny committee is
unable to act, then the agreement of the Chairman of the Council,
or in his/her absence the Vice-Chairman will suffice.
16.2 As soon as reasonably practicable
after the decision maker has obtained agreement under Rule 16.1
above, s/he must make available at the Council’s offices a
notice setting out the reasons why the meeting is urgent and cannot
reasonably be deferred and publish the notice on the
Council’s website.
It is anticipated that on FIELD_DUE_DATE,
the FIELD_DMTITLE
will consider a report regarding
FIELD_ISSUE_SUMMARY.
The intention to make the key decision is published
on the Forward Plan however it has not been published on the Plan
for the requisite 28 day period.
This matter requires a decision by the
FIELD_DMTITLE on FIELD_DUE_DATE and
cannot reasonably be deferred, to enable the timely consideration
and progress of this matter and FIELD_USE_URGENCY_EXPLAIN.
In accordance with
the provisions in the Access to Information Procedure Rules, I am,
therefore, informing you as the [Chairman of the relevant Overview and Scrutiny
Committee/Chairman of the Authority/Vice-chairman of the Authority
– delete as appropriate] that it is intended that this
matter be considered by the FIELD_DMTITLE on FIELD_DUE_DATE and
I am seeking your agreement that the meeting and the making of the
decision is urgent and cannot reasonably be deferred beyond this
timeframe. If you agree that the meeting and the making of the
decision is urgent and cannot reasonably be deferred and that this
item should be considered on FIELD_DUE_DATE,
will you please so confirm in writing as soon as
possible.
BARRY KHAN
Assistant Chief Executive (Legal and Democratic
Services)
Dated: FIELD_ISSUE_FIRST_PUBLIC_PUB
I agree, for the reasons stated in this notice, that
the meeting and the making of this decision is urgent and cannot
reasonably be deferred and that this item should be considered
on FIELD_DUE_DATE.
Signed [insert name of County
Councillor]
Date FIELD_ISSUE_FIRST_PUBLIC_PUB
[Chairman of the [insert
name] Overview and Scrutiny
Committee/Chairman of the Authority/Vice-chairman of the Authority
– delete as appropriate]
</TITLE_ONLY_LAYOUT_SECTION>
Formatting for
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FIELD_SUMMARY
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Formatting for Sub numbered
items:
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